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CMA
CGM
EGYPT
Executive Secretary
Job
Description
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Title
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Executive Secretary
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Department
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Administration
Department
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Reports
to
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General Manager
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Job
summary
Under the direction of an assigned manager,
perform responsible and complex secretarial and clerical
services to assist with administrative and clerical detail;
organize office activities and coordinate flow of
communications.
Summary
of essential job functions
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Perform
a wide variety of responsible secretarial and clerical
work related to the assigned function; compose
independently or from oral instruction, letters
requesting or providing information or dealing with
routine matters.
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Compile information and prepare and
maintain a wide variety of complex data, records and
reports according to established procedures and time
lines; process a variety of forms and applications
pertinent to the assignment.
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Coordinate office communications;
initiate and answer telephone calls; schedule
appointments.
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Type letters, reports, memoranda,
records, forms and other materials from straight copy,
rough drafts or oral instructions, including materials
of a confidential nature.
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Operate a computer work station to record
information and generate lists, reports and other
materials; utilize word processing and other software as
required.
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Check reports, records and other data for
accuracy, completeness and compliance with established
standards.
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Schedule
meetings; compile and duplicate materials as needed;
receive, sort and distribute mail.
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Order and maintain
various forms, supplies and equipment as necessary;
maintain a variety of complex files; assure
confidentiality of information and records.
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Maintain regular consistent and professional attendance,
punctuality and personal appearance.
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Pursue personal
development of skills and knowledge necessary for the
effective performance of the role.
Minimum
requirements
University
degree; two years of increasingly responsible clerical
experience involving the use of office equipment.
Abilities
required
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Modern office
practices, procedures and equipment.
Telephone techniques and etiquette.
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Record-keeping
techniques, filing systems and information management.
Financial and statistical record-keeping techniques.
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Correct English usage,
grammar, spelling, punctuation and vocabulary.
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Interpersonal skills
using tact, patience and courtesy.
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Oral and written
communication skills.
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Work confidentially
with discretion.
Disclaimer
The above
statements are intended to describe the general nature and
level of work being performed by people assigned to this
classification. They are not to be construed as an
exhaustive list of all responsibilities, duties, and skills
required of personnel so classified. All personnel may be
required to perform duties outside of their normal
responsibilities from time to time, as needed. |
