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CMA
CGM
EGYPT
Secretary for Branch Manager
Job Description
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Title
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Secretary
for Branch Manager
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Title
Code
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030074
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Department(s)
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General
Management
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Reports
to
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Office
Manager
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Job
summary
To
assist the Branch Manager in direct, maintain & develop
the staff in CMA CGM Cairo Branch.
Summary of essential job functions
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To
assist the Branch Manager in the control and
organization of the day-to-day running of the branch.
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To
assist the Branch Manager and to have a clear
understanding of the daily, weekly and monthly direction
and organization of the business.
-
To
ensure all Company systems are fully utilized and
maintained.
-
To
maintain all Company service standards are kept high
profile.
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To
deputize in the absence of the Branch Manager in the
administrative activities.
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To
assist the Branch Manager, where appropriate, in the
training, appraising and disciplining of all staff
within the Branch.
-
To
be aware of Company standards and regulations as
outlined in the Staff Handbook.
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To
assist the Branch Manager in the control of all staff as
to ensure the appearance, manners and approach of
staff create the right impression within the branch.
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Updating
Weekly Agenda for Branch manager.
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Preparing
for meetings and collecting minutes of meetings to
report them and control it’s obligation
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Updating
Company correspondence format to appear in the
professional way the company seeks.
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Making
needed presentation for the company.
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To
ensure a friendly, helpful, honest and efficient
attitude is maintained throughout the office when
dealing with clients face-to-face or over the telephone,
so as to enhance the professional image of the Company
and provide a high quality of service
-
To
ensure that all telephone enquiries are dealt with
effectively through the receptionist.
-
To
assist the Branch Manager in ensuring and in monitoring
all office systems, making sure they are being fully
utilized so that the office runs efficiently and
smoothly.
-
To
ensure having regular communication with the vendor to
update company with any new information.
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To
be aware of the requested mission and to achieve
it on weekly/monthly basis
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To
improve knowledge of the business and personal and
management skills.
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To
carry out any other task as requested by the Branch
Manager.
Reporting
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Reporting
weekly and monthly activities as required by the
Branch Manager.
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Report
back any problems or complaints to the Branch Manager
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